Gantt diagram and Planning Module

 

This guide will show you how you get started with the Gantt diagram and Planning module. If you need more in-dept explanation click the help menu, or press Ctrl + Shift + H on your keyboard to view a help file. 

 

It is assumed that you have setup a 14 day trial account on our hosted server or 3f Software Planner installed on your own server. It is furthermore assumed that you are familiar with the functionality of the Base Module.  If you have not yet set up the trial account go to http://www.3fsoftwareplanner.com/start/ to do so.

 

The Gantt diagram and Planning module has the following additional functionalities (over the base module):

• You can specify a work calendar for each individual resource.

• You can plan the project graphically using a Gantt diagram.

• You can plan what individual resources should do on a given day.

• You can view daily, weekly and monthly plans

• You can create "Enterprise Resources"

 

Getting Started

 

Step 1.  Work Calendar

Click the Tree View > Administrative > Work Calendar

On the loaded page, click an existing calendar to edit or add a new calendar by clicking the Add New icon.

 

 

Step 2. Assign work calendar to a login resource

Click the Tree View > Resources > Login Resources > Name of the resource

On the subsequent page you can choose a different work calendar or edit the one assigned to the resource. Any change you make will not affect any master calendar.

 

 

Step 3.  Plan using the Gantt diagram
Click the Tree View > Projects > Name of Client > Project Name > Gantt Diagram

Start entering a new task by clicking "Add Task Here". When you have entered the task name click Enter on the keyboard. Navigate to the next column using the arrow on your key board. To activate a column for input press the Enter key on the keyboard. We strongly suggest that you review the help files for the Gantt diagram.

Note: Any task entered in the Gantt diagram is immediately available in the Task List.  

 

 

Step 4. Plan resources in the Gantt diagram

Assuming you are still in the Gantt diagram click the task you want to plan a resource. Next click the link "Click on a task, then click here to open scheduling pane.

A scheduling pane will now open below the Gantt diagram listing all the resources working on the project. All the days covered by the task duration are listed across from each login resource. Enter the number of hours you want to plan a resource for the on a given day.

Note: When you plan a resource on a task, the hours you plan are shown on the resource's Today

 

 

Step 5. View work schedule - Enterprise Level

Click the Tree view > Enterprise > Work Schedule

On the page that loads click the link "Click to view" across from the resource you want to see the work schedule.

 

 

Step 6. View work schedule - Project Level

Click the Tree view > Projects > Name of Client > Project Name > Project Reports > Work Schedule

On the page that loads click the link "Click to view" across from the resource you want to see the work schedule.

 

 

Step 7. Setup Enterprise Resources

Click the Tree View > Resources > Enterprise Resources

Information: An enterprise resource is a resource that does not have a login to the system. Enterprise resources can be assigned to a project in the same fashion as a regular login resource. If you do not have the Approval Management module all enterprise resources in the system are automatically assigned to any new project.

 

 

Step 8. Setup Project Resources

Click the Tree View > Resources > Enterprise Resources

Information: An project resource is a resource that does not have a login to the system and which can only be used within a the project where it was added. If you do not have the Approval Management module all enterprise resources in the system are automatically assigned to any new project.

 

Information about Enterprise and Project resources:  Enterprise and Project resources are typically used when you want to schedule objects like cars, meeting rooms, equipment etc. They can also be used if you have third party consultants who work on projects from time to time. The system allows you to setup an unlimited number of enterprise or project resources as well as plan these resources in the Gantt diagram. You can enter actual time used for each resource which, if you do so, automatically is flows into the time reports.

 

 

 

 

Inform your coworkers

Now that you have a general idea of the new features added with the Gantt diagram and Planning module inform you coworkers about the following:

• Upon login everybody should check the today page to see if anything has been scheduled for them on a given day.